2) Personal Information collected
Pedersen & Partners Executive Search is an executive search firm, and for these purposes we collect a variety of personal data necessary to provide such services in a secure and highly confidential database accessible only by Pedersen & Partners Executive Search. Pedersen & Partners treats all Personal Data in a manner consistent with the requirements of General Data Protection Regulation and local legislation of the territories where the data is processed.
We collect your data such as your contact details, professional experience, and professional plans based on your explicit consent which you may submit through this website. We do not collect and retain any personal data of mere visitors to our website other than cookies. All data subjects have the following rights: to access and adjust your personal data; to file a written, motivated request to cease processing or to object against the processing of your personal data or for the erasure of your personal data; to receive the information which you have provided to Pedersen & Partners which you may transmit to another entity; and the right to withdraw consent at any time. We process your data for the period of providing services to you and/or to our clients. If you granted us consent to process your data but decided that you no longer want your data to be processed, please reach out to our Data Protection Officer at firstname.lastname@example.org. Data subjects are also entitled to lodge a complaint with their respective supervisory authority.
We may process personal data of prospective candidates based on our legitimate interest as an executive search company; however, we comply with GDPR principles of data minimization and carefully consider the legitimate interest of the data subjects. The legal basis intent for which Pedersen & Partners collects, processes, and retains your personal data throughout the term of your (prospective) relationship with us as a candidate, correlates with search mandates for our clients, and your prospective candidacy. We retain the data for a period of our engagement by the client and/or until you withdraw your consent to ours processing your data.
Our records may include your: personal address and contact details; marital status; educational background; job application; past and/or current CV; areas of expertise and interests; details of expected compensation/fees; comments and communication.
We may obtain the content of our records either directly from you, or via relevant social media platforms, reference interviews executed during the search execution process, or during the interview and interaction process you have had with a Pedersen & Partners employee, with your conveyed consent.
It is important to differentiate between the non-sensitive data required for recruitment purposes which may be submitted through this website and the sensitive data which are not required or requested additionally, unless legally required to do so with a candidate’s consent at a later stage of the search and recruitment process. Data that is deemed non-sensitive, which is collected via our website, may include personally identifiable information such as: professional experience, career history, education history, resume/CV, and contact information. By choosing to enter your personal information on www.pedersenandpartners.com, you indicate your acceptance and willingness to disclose this information to Pedersen & Partners Executive Search and to be considered, when appropriate, for one of Pedersen & Partners’ confidential executive search mandates.
If you choose not to disclose personal information via our website, then Pedersen & Partners Executive Search will be unable to provide you the services offered or consider your relevance for our executive search process for placement in one of our confidential executive search placements, since employment, educational and other personal information is necessary in order to assess your employment opportunities. Should you wish to remain an active candidate but do not submit your personal information via our website, www.pedersenandpartners.com, then you are recommended to contact someone within a local Pedersen & Partners Executive Search office by email with your information and/or to set up an appointment. Email addresses to local offices can be found on www.pedersenandpartners.com.
3) Use and disclosure of personal information
The data collected is encrypted, controlled and securely stored on our IT Systems internally administered by Pedersen and Partners Moldova Liberty Business Center, 106 Bucuresti St., 5th floor, 2004 Chisinau, Moldova.
Our systems are constantly monitored and have restricted access granted only to our own employees and consultants. The data stored within our IT systems is shared with our global network of offices under a Data Control and Processing Agreement that contains Standard Contractual Clauses approved by the European Commission, which give personal data the same protection it has within the EEA.
We do not trade or otherwise commercially share the data collected to gain any benefit from it. We only share the data as consented by the data subjects with our clients for particular executive search related assignments. We may need to share some data with our services providers, such as computing providers or financial institutions, and we always do this in line with the laws of a particular jurisdiction, whenever possible, based on our Data Processing Agreement obliging the processors and/or the controllers to securely store shared data and process it lawfully with the highest standards of professional care and legal compliance.
In most standard situations, we provide personal information regarding candidates to prospective employers/our clients or reference sources only if the candidate has authorised us to do so. However, on the rare occasions that we are engaged to conduct highly confidential searches for senior executives, prospective candidates’ personal information may be provided to the client without the candidate’s prior request or knowledge.
Below is a non-exhaustive list of various ways in which we may use and/or disclose supplied sensitive and/or non-sensitive personal data that was transmitted to Pedersen & Partners Executive Search via our website www.pedersenandpartners.com:
- Pedersen & Partners Executive Search may use personal data collected regarding potential candidates to identify professional opportunities that we deem relevant and of interest for the candidate and the prospective employer/our client. We then provide this personal information to the prospective employer/our client as per agreed search requirements. We reserve the right to contact potential candidates regarding such opportunities.
- The information obtained by Pedersen & Partners Executive Search in regard to our clients, including business contact information, is kept and used as part of the provision of our executive search and consultancy services.
- Other situations that could involve the use of personal information may include, but are not limited to: the updating of data; responding to inquiries; other communications; modification, improvement, refinement and validation of intellectual property and technology; accounts and records; responding to complaints and other inquiries; personal data can also be used for proposals, engagement letters, presentations, research surveys, white papers, advertising, marketing and public relations.
Pedersen & Partners Executive Search and all its wholly owned offices can use personal data submitted to us for the purposes stated above but are not limited to the purposes stated above. Pedersen & Partners remains responsible for how the personal information will be used. Pedersen & Partners reserves the right to disclose or transfer, any and all personal information that we collect from visitors, or that we otherwise collect in connection with the provision of our services, to a third party in connection with a strategic alliance with such a third party, or in the event of a sale of our company, a merger or consolidation involving Pedersen & Partners Executive Search or one of its offices, or a sale or transfer of assets or of any portion of our business or the business of one or more of our offices. Where the recipient is located in a country which has not been deemed by the European Commission to have adequate laws in place to protect it, we transfer the personal data using a Data Control and Processing Agreement that contains Standard Contractual Clauses approved by the European Commission.
Personal information collected by Pedersen & Partners Executive Search is used only for the intended purposes stated at the time of collection. Pedersen & Partners Executive Search does not sell or share your personal information for unrelated purposes to third parties, unless otherwise stated at the time of collection or required by law. If at any time we decide to use personal data in a manner different from that stated at the time it was collected, we will notify you and give you a choice as to whether or not we use your information in this different manner. No notification and choice will be sought, however, if Pedersen & Partners is compelled or required by applicable law, statute, regulation, ordinance, or court order to disclose personal data.
4) Information security
To prevent unauthorised access, maintain the accuracy of data, and ensure proper use of information, www.pedersenandpartners.com has put in place appropriate physical, electronic and managerial security procedures to safeguard all information collected online. All sections of the website in which personal information is submitted or exchanged employ industry standard SSL encryption and are authenticated by DigiCert.
We constantly train our associates on data protection related matters and frequently review our policies and systems in place in order to make sure that we process personal data with the highest standards of professional care and legal compliance.
5) Link to other Internet sites, cookies and data tracking
Please be aware that certain sections of the Pedersen & Partners Executive Search website do contain cookies. Cookies are packets of information that are stored on your computer’s hard drive.
If you do not accept the use of these cookies, please disable them by following the instructions in http://www.allaboutcookies.org/manage-cookies/ or by changing your browser settings.
We may use necessary cookies which are essential to navigate our website and its features; functionality cookies to remember the choices you make; and performance cookies which collect information about how you use the website.
We do not collect and/or retain any personal data or any other information that may allow us to identify you through cookies
You may control cookies by erasing them from your device, blocking all cookies, and/or receiving an alert when a cookie is stored on your device. You may learn more by visiting this website, which is external to our website and commonly used and recommended as an independent source of knowledge about cookies: www.allaboutcookies.org. Please note that Pedersen & Partners are not responsible for the content of the www.allaboutcookies.org and we accept no liability for your personal decisions about how to deal with cookies.